Get Involved – Volunteer

2019 Volunteer Opportunities

We would like to invite you to consider volunteering this year! Volunteering is a great way to meet members and get more involved with the organization. There are many opportunities that need a few more hands to make the Convention a successful event.

The RWCS is once again using Sign up Genius, an online service that helps events like ours promote volunteer opportunities to members. Please take a look at these opportunities and consider clicking on the link and signing up.

General Convention Support

  • Convention Set Up Teams – Providing support for sign hanging, table placement, material preparation, and other convention preparations and designated. Members can come for any amount of time between the following hours:
    Monday – Wednesday: 8:00 am – 5:00 pm
    Contact Stacy Wegner at director@redwingcollectors.org or call 651-388-4004.
  • Convention Assistants –Each Convention Morning in the college commons with the onsite tasks to get the Convention open.
  • Chapter Challenge Auction– Times available both Thursday morning and Friday afternoon to assist with Chapter Challenge check-in, questions, closing, and cash out on Friday afternoon.
    • Coordinator – Coordinate above volunteers with Chapter piece paperwork, bidding supplies, and coordinate close of the auction on Friday.
  • Business Meeting Friday– Assist with distribution of meeting agendas, door prize drawing tickets, and other handouts. Following, the meeting, assist with clean up and returning RWCS property to the storage room.
    Contact Stacy Wegner at director@redwingcollectors.org or call 651-388-4004.
  • Membership Table – Members are needed to staff at Show and Sale on Saturday from 10:30 am to 1:30 pm.
    Contact Stacy Wegner at director@redwingcollectors.org or call 651-388-4004.
  • Convention Wrap Up Team – Friday afternoon at the College and Saturday at the Armory to pack up RWCS supplies. Contact Stacy Wegner at director@redwingcollectors.org or call 651-388-4004.

Convention Departments

  • Display – Wednesday through Friday volunteers are needed to help with staffing room, balloting, setup/teardown, and general support. Please contact Tyler Green directly to schedule a time. 605-251-9944 or email tyleregreen.7@gmail.com
  • Commemorative Distribution – Thursday – Saturday volunteers are needed to help with distribution, silent auctions, and the lottery.
    To Volunteer follow the link above or call: Bob Morawski commemorative@redwingcollectors.org or call 262-853-8269
  • Youth Programs Kids View/Young Collectors –There are opportunities available on both Thursday and Friday to assist with Kids View and Young Collector programs.
    Young Collectors – Thursday morning at the Goodhue County Historical Society chaperons are needed.
    Kids View – Friday at the Goodhue County Historical Society and Red Wing Art Reach 10 am to 3 pm. Also, bus chaperons are also needed between sites and transport to River Bluff Education Center.
    To Volunteer: Stacy Wegner director@redwingcollectors.org or 651-388-4004.
  • Registration – Pre-registration and walk-in registration volunteers are needed. Pre-registration includes distribution of badges, answering questions, and directing members to event locations.
    Onsite registration includes data entry orders for walk-in members with registration and convention purchases. Following order processing, volunteers will need to distribute Convention materials, answer questions, and direct members to event locations.
    To Volunteer follow the link above or contact Heidi Hahlen 608-712-9335 hshahlen@tds.net 
  • Auction – The auction success needs volunteers all week from graders at check into catalog sales lots of great opportunities to support the auction.
    To volunteer follow the link above or contact Bruce Selfridge 707-477-8968 or email 67bigblock@comcast.net 
  • Show and Sale There are volunteer opportunities on both Friday afternoon and Saturday. All volunteers will receive a seller badge.
    To Volunteer follow the link above or contact Gail Peck gpeck1@neb.rr.com 
  • Member MeetUp – Friday Night Social needs volunteers to help with food and beverage set up, serving, and clean up at River Bluff Education Center.
    Contact Stacy Wegner at director@redwingcollectors.org or call 651-388-4004.

ALL CONVENTION VOLUNTEERS ARE IN A DRAWING FOR SPECIAL COMMEMORATIVE!

Volunteers at the 2019 Convention will receive a volunteer memento as a thank gift from the RWCS to recognize your support of the convention.

Thank you in advance for your consideration to volunteer at the Convention. Come join the more than 150 other members who are already volunteering this year.


2019 Convention Sponsors!
 
 
 
 

MORE ABOUT VOLUNTEERING!

Volunteering as members of the Red Wing Collectors Society at events, on committees, running for board positions, are great ways to get involved quick as an RWCS member.

Here are the TOP 10 reasons to volunteer!

  1. Meet more members
  2. Active support of the RWCS organization
  3. Share your talents with the organization
  4. Participate ‘behind the scenes” at events
  5. Receive a Volunteer Recognition Pin
  6. Experience the volunteer “perks” of each department
  7. Share your Red Wing knowledge with other members
  8. Enhance your membership experience
  9. Volunteer only drawing for the annual Special Commemorative
  10. HAVE FUN!

Volunteer Recognition
The Volunteer Recognition Program was created in 2008 to recognize members support of RWCS. Many members annual commitment to volunteering at RWCS events, office support, program needs, committees, and other activities. This program was created to recognize the commitment of our members.

The first year a member volunteers they receive the Volunteer Recognition Pin then for every year they volunteer they receive a dangle showing the number of volunteer years. In addition, volunteers are recognized in a number of ways:

  • Break room at Convention
  • Volunteer recognition banner
  • Drawing to win a special commemorative
  • Volunteer gift from the RWCS
  • Depart chair/managers often have their own thank you “perks”

Volunteer Opportunities
RWCS Event Support – MidWinter GetTogether and the Annual Convention
Convention

  • Auction – set up, viewing, showing pieces, clean up, check in, catalog sales
  • Show and Sale – set up, door opening, assisting with move in
  • Kids View – working with kids on projects, clean up, set up, leading a project
  • Commemorative – set up, distribution, sales, clean up
  • Display – set up, assisting move in, counting ballots
  • Banquet – set up, door prize, greeting members, clean up, program support
  • Friday night social – set up, greeting members, clean up, program support
  • Volunteer break room – check supplies, set up, clean up

MidWinter

  • Friday night – decorations, costume judging, auction clerking
  • Saturday Opening – set up the slide show, support program, assist with clean up
  • Show and Sale – table set up, seller information distribution, announcements

Both Events

  • Signage/Banner hanging and clean up
  • Friday night social – set up, greeting members, clean up, program support
  • Education – assisting speakers, giving a presentation, set up, clean up
  • Registration (onsite) – computer data entry, answering questions, clean up set up
  • Registration ( pre-reg) – badge distribution, answer questions, direction to rooms

Chart of Opportunities


Board Positions
RWCS board members are elected and the board includes: president, vice president, secretary, treasurer, historian, two representative at large, and three managers: Commemorative, Education and Auction. Each position is a 4-year term and job descriptions are available through the office or contacting the RWCS Secretary. The RWCS Managers have unique positions that need volunteers as well to assist them with their duties.

Education
Manager: Coordinate and manage educational programs for RWCS events. Work with Executive Director to promote and publish materials for events. Responsible for management and reporting for the Kids View and Young Collector Program Chairpersons. (Full job description available from Executive Director)

Volunteers needed: presenter/speakers, keynote speakers, session attendance counting, speaker support, orientation for first timers, set up and tear down of AV equipment, hanging and removal of signage, work with Education Manager.

  • Kids View
    Chair Position:
    develop goals, schedules, activities, and education program for children ages 3-12, find volunteers to support program and committee members (Full job description available from Executive Director)
    Volunteers needed
    : set up and clean up, lead individual activities, serve on the program committee, speakers on Red Wing Topics, assist participants with projects, packaging, and shipping student pieces following the event, work with Kids View Chairperson.

 

  • Young Collectors
    Chair Position:
    develop goals, schedule, activities, and education program for members ages 13+ (high school), find volunteers, presenters and committee members to execute the program (Full job description available from Executive Director)
    Volunteers needed;
    set up, clean up, event leaders, speakers/presenters, packaging and shipping student pieces following the event, work with Young Collectors Chairperson.

Auction
Manager: Responsible for all aspects of Thursday evening RWCS Auction. (Full job description available from Executive Director)

Volunteers: show pieces, clerking lots sold, setup, tear down, graders, catalog and prices realize sales, paid to owner check entry, distribution of bidder numbers, administrative duties, work with Auction Manager.

Commemorative
Manager: Responsible for choosing potter, designing commemorative, delivery and distribution of RWCS Annual Commemorative, and any other stoneware pieces chosen for annual fundraising. (Full job description available from Executive Director)

Volunteers: commemorative distribution, checklist management, lottery sales, silent auction sale and cashiers, social event silent and live, Chapter challenge piece setup and cashier at close, work with Commemorative Manager.

Convention Support Positions
Along with the manager, the convention has several specific support positions (chairs). These positions are appointed by the Executive Director and are approved by the Board of Directors.  These chair position include: Display, Pre- Registration, Onsite Registration, Show and Sale. Each of these positions have a job description with them and is available by contacting the office. Each of these support positions needs volunteers as well.

Pre- Registration
Chair Position: find volunteers to cover pre-registration pick up hours, answer member questions during events, assist set pre-registration pick up, set up, &tear down.
Volunteers needed: badge and registration material distribution, answer member questions about the event, assist with set up & tear down, work with Pre –Registration Chairperson.

Onsite Registration
Chair Position: find volunteers to cover computer registration slots, answer member questions during the event, assist with setting up and tear down, keep track of registration funds, work with Executive Director to train volunteers on registration system.
Volunteers needed: data entry onsite registration, manage registration funds, assist with setting up and tear down, works with Onsite Registration Chairperson,

Show and Sale
Chair Position: floor plan assignment, organizing contract filing, supervising table set up, ensure no set up during move in time and no early move-out, assisting sellers, finding volunteers.
Volunteers needed: labeling tables with individual seller names, table leg check,  watching doors during member-only time & move in and out, sign placement, cart assistance, clean up following events, collecting administrative paperwork as needed, work with Show and Sale Chairperson.

 

Display
Chair Position: find and contact members for displays, set up and tear down room sets, manage voting.
Volunteers needed: counting ballots, photo displays for social media, assisting with setting up and tear down work with Display Chairperson.

Committees
The RWCS Board often creates committees to work on specific projects like anniversary celebrations and membership projects. Members are encouraged to participate as a committee member or as a Chair. Currently, the RWCS has two active committees:

Membership Committee – This committee’s efforts focus on finding ways to develop new members, enhance current membership benefits, and find ways for members to be involved in the Society.

Technology Committee– This committee focus is on finding ways for the Society to embrace technology

If you are interested in becoming apart of the RWCS Volunteer team of over 200 members, contact the RWCS office and tell us what you are interested in. We are excited to welcome new an returning volunteers all the time. This is your organization so consider volunteering today.

ALL YEAR LONG OPPORTUNITIES
Office Support: mailings, data entry, new member packets, expired member postcards, filing.
Website: content, editing, photos, images, articles.
Social Media: writing tweets and posts, monitoring Twitter and Facebook traffic, posting to Pinterest, info videos for YouTube.
Blog writing: Collectors Weekly, Worthpoint and others. Short articles and photos for publication.
Membership Promotion Tables at events: RWCS events, flea markets, antique shows, auctions
Presentations: service groups in your area, history centers, libraries, schools, other pottery collecting clubs.